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Graduation Overview

 



 
Be sure to plan ahead for the completion of all your degree requirements, graduation paperwork, and capstone completion. Students must notify the MPH program office of graduation no later than 2 weeks after the start of the term in which they will complete all degree requirements. Students who will not formally graduate, but who plan on participating in the commencement ceremonies must notify the MPH program office by email within two weeks of the start of the spring semester.
 
Students may apply for graduation through the MPH Program Office at 740A WARF by submitting a completed program plan, indicating the term in which they plan to graduate. At the time of graduation all degree requirements must be completed, including coursework, field experience, and culminating experience/capstone project. A completed program plan and capstone project completion form must be filed with the student services coordinator before a warrant will be issued. The MPH Student Handbook and Field and Capstone Project Handbook provide detailed information about the use of these documents. Additional information about the capstone project and capstone committee is provided online in the Field Experience section. All “I” incomplete grades must be resolved and satisfactory grades received (see MPH Student Handbook regarding academic guidelines).
 

 



 
Please review the MS/PhD Academic Guide for complete details on the required graduation steps, warrants, and degree requirements. The information listed here simply provides an overview. The MS/PhD Academic Guide also provides detailed information about the structure of thesis/dissertation committees and the thesis/dissertation itself, but an overview is also provided online in the Thesis/Dissertation section.
 
Be sure to plan ahead for the completion of all your degree requirements, graduation paperwork (including warrants), defense meetings, and final review (for PhD students). Please note that students must pick up warrant request forms in person or request that they be placed in their student mailboxes (warrant request forms are NOT available online). Students often find the MS Degree/Graduation Timeline or the PhD Degree/Graduation Timeline documents useful in their planning.
 
All MS students must pass their final thesis defense; please see the MS/PhD Academic Guide for complete details since what follows is simply an overview.   Before proceeding with the work of your thesis, all MS students must submit a Master's Thesis Approval Form. Once all thesis committee members approve the proposal, the Master’s Thesis Proposal form should be submitted to the MS/PhD Graduate Program Office. You must complete the Intent to Graduate form and a thesis warrant request weeks in advance of your thesis defense. Please note that students must pick up warrant request forms in person or request that they be placed in their student mailboxes (warrant request forms are NOT available online). Once you have received approval from each committee member after your thesis defense, they each sign your thesis graduation warrant. This signed warrant is returned to the MS/PhD Graduate Program Office. In addition, MS students are asked to submit an electronic version of their resume/CV as well as a final bound and CD version of their thesis to the department. MS students must also provide a final thesis version to at least their thesis committee chair; see the MS/PhD Academic Guide for options.
 
All PhD students must pass the written qualifying exam, oral preliminary exam, and final dissertation defense. All PhD students must complete a PhD minor as well. PhD students must request or submit paperwork for all these stages; please see the MS/PhD Academic Guide for complete details since what follows is simply an overview. The qualifying exam is taken the summer after your first year of required coursework and your intent to sit for this exam must be made prior to June 1st. You must complete your PhD Minor Agreement Form and a preliminary exam warrant request form weeks in advance of your preliminary exam defense. Please note that students must pick up warrant request forms in person or request that they be placed in their student mailboxes (warrant request forms are NOT available online). Once you have received approval from each committee member after your preliminary exam, they each sign your preliminary exam warrant. This signed warrant as well as your PhD Minor Agreement Form are returned to the MS/PhD Graduate Program Office. 
 
After you pass the preliminary exam you are officially considered a “PhD candidate” or “Dissertator.” As a dissertator, you no longer can register for any additional academic courses (instead you register for exactly three credits of PHS 990 research credits each term and eligible for a reduced tuition fee). Thus, you should be sure to plan ahead in taking all the elective courses you need or want prior to taking your preliminary exam. You must complete the Intent to Graduate form and a dissertation warrant request several weeks in advance of your dissertation defense. Again, please note that students must pick up warrant request forms in person or request that they be placed in their student mailboxes (warrant request forms are NOT available online). It is wise to request your dissertation warrant earlier than required since the Graduate School provides several instructions on dissertation formatting as well as graduation requirements/deadlines expected of you (including information about pre-checks and final reviews). Once you have received approval from each committee member after your dissertation defense, they each sign your dissertation graduation warrant. A copy of this signed warrant is returned to the MS/PhD Graduate Program Office and the original you take with you to your Final Review you schedule at the Graduate School. In addition, PhD students are asked to submit an electronic version of their resume/CV as well as a final bound and CD version of their dissertation to the department. PhD students must also provide a final dissertation version to at least their dissertation committee chair; see the MS/PhD Academic Guide for options.